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Creating a harmonious tea party requires careful attention to detail before, during and after the event. If one is well organized in advance, planning a tea party can be a source of creativity and joy for the host or hostess. We hope that this checklist will help you realize the tea party of your dreams.
Date:
Month: _____________ Day: ____________ Year: ____________
Time:
From: ____________ To: ____________
Place:
Street Address: __________________________________
City: ___________________________________________
State and Zip Code: _______________________________
Theme: ___________________________________________________________
When Planning the Theme, Reflect on the Philosophy of Tea.
Invitations:
Date of Contact or Mailing: ____________________________________
Type of Invitation:
In Person __________
Telephone __________
Handwritten __________
Printed ___________
Number of Guests: ____________
Names of Guests:
(For a Large Gathering, Prepare a Separate Guest List)
1. ________________________________ Response: Yes:________ No: ________
2. ________________________________ Response: Yes:________ No: ________
3. __________________________________ Response: Yes:________ No:________
4. __________________________________ Response: Yes:________ No:________
5. __________________________________ Response: Yes:________ No: ________
6. __________________________________ Response: Yes:________ No: ________
7. __________________________________ Response: Yes:________ No:________
8. ___________________________________Response: Yes:________ No:________
9. ___________________________________Response: Yes:________ No:________
10.___________________________________Response: Yes:________ No:________
Any Guests Who Did Not Respond? __________________________________________
Follow-up Phone Call: Date ___________________________________________________
Menu:
Savory Foods: (At Least Three)
________________________________________
_________________________________________
_________________________________________
Scones, Crumpets or Breads:
___________________________________________
____________________________________________
____________________________________________
Sweets: (At Least Three)
_____________________________________________
_____________________________________________
______________________________________________
Condiments:
_________________________________________________
__________________________________________________
____________________________________________________
___________________________________________________
____________________________________________________
Beverages:
Tea: ___________________________________________
Second Tea: ___________________________________
Third Tea: _____________________________________
Coffee: ________________________________________
Cold Beverages: _______________________________
Other Beverages: ______________________________
Specific Location of the Party:
Living Room __________
Family Room __________
Garden __________
Patio _________
Lanai _________
Park __________
Furniture Needed for Serving Tea:
Coffee Table __________
Tea Table __________
Buffet __________
Tea Cart __________
Additional Seating __________
Diagram of the Area Where the Party Will Take Place:
Prepare on a Separate Sheet and Indicate Serving and Seating Areas
Color Scheme: _____________________________________________________________
Setting: Focus on Enhancing Harmony, Humility, Respect and Creativity
Tablecloths and Napkins: ___________________________________
Other Linens: ________________________________________________
Vases: ________________________________________________________
Flower Arrangements: _____________________________________
Candles: ______________________________________________________
Music: _________________________________________________________
Other Decorative Items: _____________________________________
Serving Pieces to Be Used at the Party:
Dishes:
Plates: ___________________________________________________
Tea Cups and Saucers: _________________________________
Bowls: ______________________________________________________
Glasses: _____________________________________________________
Silverware: _________________________________________________
Spoons: ___________________
Forks: _____________________
Knives: ___________________
Butter Knives: _____________
Spoons for Serving Condiments: ______________________
Cake Server: _________________________
Other Serving Utensils: _____________________________
_________________________________________________
Tea Kettle: __________________________________________________
Tea Pot: _____________________________________________________
Additional Tea Pots: _______________________________________
Coffee Pot: ___________________________________________________
Tea Cozy: ___________________________________________________
Tea Strainer: ______________________________________________
Cream Pitcher: _____________________________________________
Sugar Bowl: __________________________________________________
Other Serving Bowls or Containers For:
Jam: __________
Lemon Curd: __________
Honey: __________
Clotted Cream: ________
Butter: ___________
Lemon Wedges: _____________
Other Condiments: __________
Trays: ________________________________________________________
Pitcher for Cold Beverages: _________________________________
Serving Pieces for Food:
Cheese Board: ________________________________________
Serving Plate for Savories: __________________________
Plate or Tray for Sandwiches: _______________________
Tiered Server or Plate for Scones: __________________
Tiered Servers for Sweets: ____________________________
Cake or Dessert Pedestal: ____________________________
Ramekins for Individual Servings: ___________________
Other Serving Pieces: _________________________________
Grocery List:
Make a Complete List on a Separate Sheet
Check Your Pantry for Staples Such as Flour, Sugar and Spices
Check Your Recipes and Add Ingredients to Your List
Determine if You Will Need to Make More Than One Trip to the Grocery
Will You Need to Shop in More Than One Place?
Tea Party Preparation Timeline:
Date and Time: Task:
____________________ Grocery Shopping First Trip
____________________ Grocery Shopping Second Trip
____________________ Clean the House
____________________ Polish the Silver, If You Are Using Silver
____________________ Wash and Iron the Linens
____________________ Set the Tables and Arrange Serving Pieces
____________________ Arrange the Flowers
____________________ Arrange Other Details of the Setting
____________________ Prepare the Cold Beverages
____________________ Prepare the Sweets
____________________ Get Dressed for the Party and Put on Your Apron
____________________ Turn on the Music
____________________ Prepare the Savory Foods
____________________ Put the Condiments and Stable Food Items in the Party Room
____________________ Make the Tea Sandwiches
____________________ Prepare the Scones
____________________ Make the Coffee
____________________ Make the Tea
____________________ Tidy Up the Kitchen and Take Off Your Apron
____________________ Put All of the Food Items in the Party Room
____________________ Light the Candles if You are Using Them
____________________ Check Your Menu to Make Sure You Have Not Forgotten Anything in the Refrigerator
____________________ Spend a Few Moments in Grateful Anticipation
Before the Guests Arrive
Will You Need Help with Any of The Tasks Listed Below?
If So, Contact the Person Who Will Help You Well In Advance of the Party.
________________________ Addressing Invitations for a Large Party
________________________ House Cleaning
________________________ Polishing the Silver
________________________ Babysitting
_________________________ Washing and Ironing the Linens
________________________ Food Preparation
________________________ Picking Up Prepared Food from a Restaurant or Deli
________________________ Cleaning Up After the Party
Date:
Month: _____________ Day: ____________ Year: ____________
Time:
From: ____________ To: ____________
Place:
Street Address: __________________________________
City: ___________________________________________
State and Zip Code: _______________________________
Theme: ___________________________________________________________
When Planning the Theme, Reflect on the Philosophy of Tea.
Invitations:
Date of Contact or Mailing: ____________________________________
Type of Invitation:
In Person __________
Telephone __________
Handwritten __________
Printed ___________
Number of Guests: ____________
Names of Guests:
(For a Large Gathering, Prepare a Separate Guest List)
1. ________________________________ Response: Yes:________ No: ________
2. ________________________________ Response: Yes:________ No: ________
3. __________________________________ Response: Yes:________ No:________
4. __________________________________ Response: Yes:________ No:________
5. __________________________________ Response: Yes:________ No: ________
6. __________________________________ Response: Yes:________ No: ________
7. __________________________________ Response: Yes:________ No:________
8. ___________________________________Response: Yes:________ No:________
9. ___________________________________Response: Yes:________ No:________
10.___________________________________Response: Yes:________ No:________
Any Guests Who Did Not Respond? __________________________________________
Follow-up Phone Call: Date ___________________________________________________
Menu:
Savory Foods: (At Least Three)
________________________________________
_________________________________________
_________________________________________
Scones, Crumpets or Breads:
___________________________________________
____________________________________________
____________________________________________
Sweets: (At Least Three)
_____________________________________________
_____________________________________________
______________________________________________
Condiments:
_________________________________________________
__________________________________________________
____________________________________________________
___________________________________________________
____________________________________________________
Beverages:
Tea: ___________________________________________
Second Tea: ___________________________________
Third Tea: _____________________________________
Coffee: ________________________________________
Cold Beverages: _______________________________
Other Beverages: ______________________________
Specific Location of the Party:
Living Room __________
Family Room __________
Garden __________
Patio _________
Lanai _________
Park __________
Furniture Needed for Serving Tea:
Coffee Table __________
Tea Table __________
Buffet __________
Tea Cart __________
Additional Seating __________
Diagram of the Area Where the Party Will Take Place:
Prepare on a Separate Sheet and Indicate Serving and Seating Areas
Color Scheme: _____________________________________________________________
Setting: Focus on Enhancing Harmony, Humility, Respect and Creativity
Tablecloths and Napkins: ___________________________________
Other Linens: ________________________________________________
Vases: ________________________________________________________
Flower Arrangements: _____________________________________
Candles: ______________________________________________________
Music: _________________________________________________________
Other Decorative Items: _____________________________________
Serving Pieces to Be Used at the Party:
Dishes:
Plates: ___________________________________________________
Tea Cups and Saucers: _________________________________
Bowls: ______________________________________________________
Glasses: _____________________________________________________
Silverware: _________________________________________________
Spoons: ___________________
Forks: _____________________
Knives: ___________________
Butter Knives: _____________
Spoons for Serving Condiments: ______________________
Cake Server: _________________________
Other Serving Utensils: _____________________________
_________________________________________________
Tea Kettle: __________________________________________________
Tea Pot: _____________________________________________________
Additional Tea Pots: _______________________________________
Coffee Pot: ___________________________________________________
Tea Cozy: ___________________________________________________
Tea Strainer: ______________________________________________
Cream Pitcher: _____________________________________________
Sugar Bowl: __________________________________________________
Other Serving Bowls or Containers For:
Jam: __________
Lemon Curd: __________
Honey: __________
Clotted Cream: ________
Butter: ___________
Lemon Wedges: _____________
Other Condiments: __________
Trays: ________________________________________________________
Pitcher for Cold Beverages: _________________________________
Serving Pieces for Food:
Cheese Board: ________________________________________
Serving Plate for Savories: __________________________
Plate or Tray for Sandwiches: _______________________
Tiered Server or Plate for Scones: __________________
Tiered Servers for Sweets: ____________________________
Cake or Dessert Pedestal: ____________________________
Ramekins for Individual Servings: ___________________
Other Serving Pieces: _________________________________
Grocery List:
Make a Complete List on a Separate Sheet
Check Your Pantry for Staples Such as Flour, Sugar and Spices
Check Your Recipes and Add Ingredients to Your List
Determine if You Will Need to Make More Than One Trip to the Grocery
Will You Need to Shop in More Than One Place?
Tea Party Preparation Timeline:
Date and Time: Task:
____________________ Grocery Shopping First Trip
____________________ Grocery Shopping Second Trip
____________________ Clean the House
____________________ Polish the Silver, If You Are Using Silver
____________________ Wash and Iron the Linens
____________________ Set the Tables and Arrange Serving Pieces
____________________ Arrange the Flowers
____________________ Arrange Other Details of the Setting
____________________ Prepare the Cold Beverages
____________________ Prepare the Sweets
____________________ Get Dressed for the Party and Put on Your Apron
____________________ Turn on the Music
____________________ Prepare the Savory Foods
____________________ Put the Condiments and Stable Food Items in the Party Room
____________________ Make the Tea Sandwiches
____________________ Prepare the Scones
____________________ Make the Coffee
____________________ Make the Tea
____________________ Tidy Up the Kitchen and Take Off Your Apron
____________________ Put All of the Food Items in the Party Room
____________________ Light the Candles if You are Using Them
____________________ Check Your Menu to Make Sure You Have Not Forgotten Anything in the Refrigerator
____________________ Spend a Few Moments in Grateful Anticipation
Before the Guests Arrive
Will You Need Help with Any of The Tasks Listed Below?
If So, Contact the Person Who Will Help You Well In Advance of the Party.
________________________ Addressing Invitations for a Large Party
________________________ House Cleaning
________________________ Polishing the Silver
________________________ Babysitting
_________________________ Washing and Ironing the Linens
________________________ Food Preparation
________________________ Picking Up Prepared Food from a Restaurant or Deli
________________________ Cleaning Up After the Party